This request seeks ID credit approval for an energy- and resource-saving, paperless, Web-based collaboration solution for architecture, engineering and construction project team members from multiple organizations (i.e. owner, construction management firm, general contractor, architecture firm, engineering firm, subcontractors, suppliers, etc.): our Virtual Project Office. We have used our experience with delivering consulting services and training on project management technologies to develop this customizable, easy-to-use Microsoft SharePoint-based tool; it is a private, secure, project-specific Web site. Our innovative solution helps project participants efficiently share and process vital documents like drawings, RFIs and contracts--all while slashing printing, shipping and travel energy- and resource-usage. Owners and contractors from multiple organizations can collaborate to make informed and timely decisions when they exchange and store data in a project's own secure, neutral, Web-based 'office,' rather than using paper to print draft after draft of large files (i.e. drawings, specs, contracts, change notices, payment estimates, submittals, RFIs, correspondence, safety bulletins, contact directories, schedules, calendars, announcements, transmittals, progress photos, progress reports, meeting minutes, etc.) Any and every process our project requires can, and will, be incorporated into our Virtual Project Office. For example, when the project team is ready to request bids from contractors, we will use our paperless, Web-based Virtual Project Office to issue Requests for Proposals (RFPs), provide bidding instructions, and announce up-to-date questions and answers. We will be able to post downloadable construction documents such as drawings and project specs. Contractors will then upload their bids electronically, automatically notifying the bid manager--via e-mail--of their submission. Housing all bidding information in one secure, collaborative online workspace dramatically reduces the typical energy and resource consumption of the bidding process, supports confident contract-award decisions, and gets the project off to a successful start. We will use our collaboration solution to: Connect team members across organizational and geographic boundaries so they can collaborate regardless of their time and place of work--without spending energy, resources, money or time on paper, shipping or travel. Streamline review-and-approval processes (i.e. RFPs, RFIs, submittals, change notices, payment estimates, etc.) and make them electronic, eliminating the energy costs and delays of printing and shipping multiple copies of paper documents back and forth among project participants. Notify collaborators automatically via (paperless) e-mail when virtual documents are added and updated. Reduce energy- and resource-consuming litigation by mitigating all parties' risk exposure with automatic auditing of revisions, ball-in-court requests, and responses. Protect private information using our secure, neutral collaboration platform, limiting each party's vulnerability to energy- and resource-consuming claims. Take advantage of seamless interoperability, configuration, training and support--eliminating potential energy and resource expenditures associated with printing and shipping training manuals and/or booking travel for consultants, instructors and attendees. Archive automatically--online--to incorporate Best Practices and Lessons Learned as standards, and build on the project team's successes.
The project team is proposing an Innovation in Design credit based on the merits of using a Web-based platform for document management, reducing the energy and resources consumed on administration and communication during the design and construction process. While it is agreed that this has the potential to reduce resource and energy use over the conventional project administrative process, it is not considered innovative as many project teams have adopted this technology. Applicable internationally.
Related Addenda (Corrections & Interpretations)